Project management is a crucial aspect of running a business but it can also be time-consuming and complex. Whether you’re a small business owner, an entrepreneur launching a start-up, or a time-poor CEO, managing multiple projects can be challenging, especially when you have multiple responsibilities.
To improve workflow and ensure projects are managed efficiently, many business owners have turned to virtual assistants (VAs) to undertake project management tasks. In this blog, we’ll define a virtual assistant and explore the five major benefits of hiring virtual assistants for project management.
What is a virtual assistant?
A virtual assistant is a remote worker who provides administrative, technical, or creative assistance to clients from a remote location. Virtual assistants usually work from their own home office or co-working space and use their own equipment and software to complete the tasks assigned to them by their clients. VAs communicate with their clients through email, instant messaging, video conferencing, or other online communication tools the client uses.
Aside from project management, virtual assistants perform various duties, including administrative tasks, customer support, social media management, content creation and in-depth research.
When hiring a virtual assistant, it’s essential to look for certain characteristics to ensure you find the right person for the job. Your virtual assistant should be:
- Reliable — Your virtual assistant should be dependable, responsive, and able to meet deadlines.
- An excellent communicator — One of the most crucial skills involved in project management is communication. A good virtual assistant should be able to understand your needs and communicate clearly and effectively with you.
- Highly attentive to detail — Virtual assistants must be detail-oriented to ensure that tasks are completed accurately and efficiently. They should be able to follow instructions carefully and double-check their work to minimise errors and risk.
The five benefits of hiring virtual employees for project management
Project management can be complex and time-consuming, particularly for small business owners or entrepreneurs who already manage multiple responsibilities and don’t have time to dedicate themselves fully to the task. That’s where a virtual assistant comes in handy.
Let’s take a look at the five benefits of hiring virtual employees for project management:
Cost and time effective
As VAs can be hired full-time or part-time, business owners don’t have to undertake the full expense of hiring a full-time in-house project manager. Additionally, you won’t need to pay for employee benefits, taxes, and other overhead expenses that come with hiring a full-time employee.
Hiring a virtual assistant for project management jobs also frees up your time. Virtual assistants can take care of time-consuming project management tasks such as scheduling meetings, coordinating with team members, and tracking project milestones. This allows you to focus on other essential aspects of your business.
Many virtual assistants in project management jobs can bring a wealth of knowledge and experience to your business. Aside from managing the end-to-end of your projects and communicating with stakeholders and other members of upper management, they can offer insights and ideas on how to streamline your project management process and improve overall efficiency and productivity.
Improved productivity among employees
A virtual assistant can help you focus on your core business activities by taking care of major project management tasks such as scheduling and budgeting. However, they are also responsible for communicating with employees. Virtual assistants work closely with your employees to encourage collaboration and teamwork. This can increase productivity within your organisation and help your business soar to new heights.
Flexible working arrangements
Virtual assistants can work on a flexible schedule, so they can be available whenever you need them. This is particularly beneficial for start-up business owners who may have a varied schedule or need to work outside of traditional office hours to get their business off the ground.
Improved scalability for your business
As your business grows, so does the demand for effective project management. Hiring a virtual assistant allows you to easily scale up or down, depending on your business needs, without the hassle of hiring and training new staff. Once you know your projects are being well taken care of, you’ll have the confidence to grow your business as you see fit.
Considering a virtual assistant for project management jobs? Say hello to Outsourcing Angel
Whether you’re looking to streamline your project management process or improve your overall productivity, a virtual assistant can be an invaluable asset to your business. And if you’re looking for a highly skilled and experienced virtual assistant, look no further than Outsourcing Angel.
Our motivated and friendly virtual assistants for project management can help with any task you need, including:
- Tracking and managing projects
- Training new staff members
- Assigning tasks to employees and managing their progress
- Ensuring deadlines are met
- Creating and updating project dashboards
Outsourcing Angel has a wide range of pricing packages available, so you’re sure to find the right option that suits your business’s goals and budget. You also won’t have to worry about onboarding your new virtual assistant, as we manage everything from recruitment to training and monitoring their progress.
And if your VA isn’t the right fit for your business, we’ll organise a replacement for free!
Unlock your business’s potential by hiring a virtual assistant today
Want to learn more about our virtual assistants and their experience? Get in touch by booking a discovery call with Outsourcing Angels today.