How Can Outsourcing To a Virtual Assistant Help Your Company Become More Productive

Increase Your Productivity

Overwhelmed-by-all-the-tasksMany entrepreneurs and managers today are quickly overwhelmed by all the tasks and deliverables they’re required to finish. As a result, they tend to juggle multiple tasks at a time, sacrificing their time with their family and friends. This practice makes it even more frustrating to create a healthy and successful business. The lack of focus on one or multiple tasks is an unseen threat to your company’s productivity.

If you’re like this then it’s time to start thinking of business in a different way. What you need to learn is maximising your strengths, and focusing on tasks that you are good at. Doing this will bring more positive results to your business without having to sacrifice your time, health, or relationships. 

But you might ask— how can I start becoming more productive if I don’t spend every waking hour on my business. What successful business owners have done is learn how to outsource. Outsourcing is the process of hiring someone to do simple tasks that take up a lot of time. They leverage someone’s skills to have more time building and strategising for their company’s future. As a result, they have established a healthy and productive workspace for them and their staff. Plus, they also start to enjoy more time with their loved ones–family, friends, and themselves.

According to one of the top entrepreneurs and business strategists, Tony Robbins, when you leverage, you “allow yourself to save time and money, find new efficiencies, get new information and grow your business to new levels.”

At Outsourcing Angel, we love to help companies and entrepreneurs experience these benefits. We’re an outsourcing company in Australia that has committed over a decade to teaching people how outsourcing can benefit their companies. So, let’s talk about how you can get those benefits in your business today. Watch the video below as our founder, Linh Podetti, shares her advice and experience on how outsourcing can help your business or read on to find out more!

What is outsourcing?

OutsourcingOutsourcing is hiring a remote staff member, in many cases a Virtual Assistant, to take care of a set of tasks. By doing so, you lessen your workload and focus more time and energy on the things about your business that excite you. A lot of business owners today outsource to virtual employees so they don’t have to pay for an office space. Given that most people are moving towards hybrid or fully remote work arrangements, this setup seems like a great option for small businesses.

So what do Virtual Assistants do and what can they take over for busy entrepreneurs? They can handle tasks like data entry, calendar management, administration, social media management, graphic design, website maintenance, customer service, blog writing, landing page development, email marketing, leads management and many more.

You can hire a Virtual Assistant yourself or you can look for a company that outsources skilled Virtual Assistants. These HR outsourcing companies look after everything for your convenience— from recruiting, interviewing, payroll, and support services. 

That’s what we love to do here in our company. Outsourcing for business owners is something we take care of, and we love doing it because it provides a lot of amazing benefits to many business owners and managers around the world. If you’d like to talk to us about our services, feel free to schedule a discovery call with our outsourcing specialist, Heidi, now!

What are the benefits of outsourcing Virtual Assistants?

For over ten years, we have been helping businesses find the right Virtual Assistants for their company’s needs. We have consistently seen these five common outsourcing benefits that our clients have experienced. 

  • Increased efficiency and innovation
  • Significant improvement in ROI
  • Accelerated company growth
  • Greater access new resources and talents
  • Location independence

These are some of the main reasons that our clients’ businesses thrive after outsourcing. So let’s look at each of these benefits in more detail and see how your business or company could start experiencing them too.

1. Increase efficiency and innovation

Increase-efficiency-and-innovationImagine having to run a whole business on your own. From social media management, arranging client deals, and even as silly as this sounds, counting the minutes of every single meeting. This kind of lifestyle isn’t only inefficient, it’s unsustainable. Moreover, it stunts innovation in your business because you no longer have the time to learn and try new strategies and tactics to grow your empire.

This is the problem of most business owners nowadays. They tend to have this mindset that tells them they have to do it all by themselves. One main reason why we think this way is because we think we can save some money.  However, the reality is quite the opposite. When we do everything ourselves, we miss out on a lot of money-making opportunities simply because we don’t have the time to focus on the important things. Outsourcing Virtual Assistant services to an offshore employee or company keeps you optimal, so you can do what you do best— grow and scale your business.  Always keep in mind that time well spent in your business means profits well made.

Now imagine the level of productivity you will have when you outsource to Virtual Assistants. If you have a reliable assistant or team, you can now channel your energy on high-level tasks like building your brand, reaching out to connections, establishing strategic relationships, expanding your product distribution, and many more executive-level tasks.

While you do the important tasks, the job of your Virtual Assistant is to help execute these ideas. Imagine the endless possibilities when you focus on efficiency! Everyone now has a manageable workload and everyone plays an important part. That also means we can now execute each task with excellence and passion.

Here’s a real-world experience from our client, Suzanne Tapper, a Natural Medicine Practitioner. Before hiring a Virtual Assistant, her day-to-day operation was a nightmare! She was working non-stop just to keep her clients happy. She did everything from liaison work, processing prescriptions, sending order follow-ups, loading up client data, and so on. 

Suzanne quickly realised that if she wants to expand her business and have a healthy work-life balance, she had to have someone execute the liaison tasks for her clients. So she decided to hire Trisha, her Virtual Assistant. 

As a result, her business has now grown a lot compared to before she outsourced to a Virtual Assistant. This leap of faith allowed her to free up a lot of her time, service more clients, and even win personal time off for vacations. This decision made her a much more productive and happy entrepreneur with an outstanding work-life balance as well.

2. Return on investment 

Return-on-investmentHiring a Virtual Assistant seems like an expense at first, but it will all be worth it in the long run. What business owners don’t realise is that not leveraging your time is in fact the most expensive mistake that will cost you and your business. Moreover, outsourcing can actually be an expense-saving decision, especially when you hire offshore.

So how much does it cost to hire a Virtual Assistant? The Philippines is one of the best countries that produce skilled Virtual Assistants. The average cost per hour for Virtual Assistants in the Philippines is around $10 or less which is significantly lower than the average wage rates of Virtual Assistants in Australia, the United States, or other first world countries, which range from $18 – 50. 

Not only are labor costs affordable, the cost of recruiting, hiring, training and healthcare benefits are also significantly less in the Philippines too. On top of affordable labor costs, the Philippines also have significantly lesser costs on recruiting, hiring, training, and healthcare benefits as well. 

Of course, we’re not discrediting professionals from first-world countries. These professionals can focus on management and leadership roles too. In our company, that’s what we do and we’re extremely happy with the setup! But if you have a limited budget, it’s good to know that there are other options. Here’s what you need to know. One of the biggest global employment generators today is the outsourcing industry. In the Philippines alone, this industry generates 1 million jobs, so you’re also helping a lot of people by creating job opportunities!

3. Company growth 

Company growthThis benefit is the biggest reason why a lot of our clients at Outsourcing Angel turn to us when they’ve decided to hire a Virtual Assistant. A lot of business owners have come to us in the past, asking us how they can grow their companies. 

Outsourcing to a Virtual Assistant allows you to cut costs on office space, utilities, or equipment. One study shows that adopting a virtual work setup can help a company save up to $11,000 per employee. This is because your Virtual Assistant works offshore. This means you that can hire more Virtual Assistants than local staff members for the same cost. And with more money saved, your business grows more financially! After all, every dollar not spent is another dollar earned. That’s the best kind of company growth.

Here’s a great example from our client, Simon Shearer, who runs a social media agency called Launch Lab. Just like other businesses out there that are unaware of the benefits of outsourcing to a Virtual Assistant, Simon’s company wasn’t able to expand because his staff was trying to juggle all tasks at once.

Now that Simon has his Virtual Assistant, Aya, they were able to grow into a six-figure company just within a year! How did they achieve that? Since his Virtual Assistant entered the scene, every small task that was once in Simon’s hands, Aya now takes care of. That decision has allowed him to perform better than he did before having no Virtual Assistant. Not only that, his onshore staff members are now able to invest more time into things like: 

  • Profit share partnerships
  • Serving more clients 
  • Managing client relationships 
  • Improving their marketing strategies

Looking for an experienced and reliable Virtual Assistant?

Our Outsourcing Specialist is here to talk about all your business needs so that we can find you a Virtual Assistant that meets your expectations and fits seamlessly into your business.

4. Access to new resources and knowledge

Access to new resources and knowledgeYour in-house team might be great at what they do, but there are tasks that require specific skills, expertise or knowledge that your in-house team either doesn’t specialise in or just simply have no time for.

While you need your in-house team to carry out your vision, keep in mind that there are specific skill sets, talents, and expertise that Virtual Assistants offer. The good news is that you can gain access to them by outsourcing. The moment you tap into these skill sets, rapid learning and knowledge acquisition become inevitable in your organisation.

Instead of putting all the workload on your or your local staff members’ shoulders, you can hire an expert who will do the job in less time and to a higher standard. Not only have you saved your staff from dreadful work, but you have also generously given them the chance to focus on their strengths so you can effectively grow your business.

Our company’s CEO, Linh, is one perfect example. When she started her first eCommerce business, she knew the advantages if she outsourced to a Virtual Assistant to take care of web development. She knew that if she hired a virtual specialist, she would have saved a lot of time teaching herself how to build an eCommerce Website.

So she decided to go right ahead and hired a web developer Virtual Assistant. It was by then she saw how her business scaled to greater heights. That made her fall in love with outsourcing. Everything else is history. We believe in the importance of outsourcing and see it as an excellent way to access new skills without having to learning how to do everything on your own.

5. Location Independence

Location IndependenceNow that the world has become more open to the idea of working remotely, hiring a Virtual Assistant is the perfect strategy for businesses that promote location independence.  Virtual Assistants have the freedom to work anywhere in the world provided that they have access to the internet. As a matter of fact, here at Outsourcing Angels we have clients that move from country to country, making it the perfect career opportunity for digital nomads.

Here’s an example— Patrick is one of our tech Virtual Assistants who helped his client, Mei, transition from in-person coaching sessions to a completely online setup. The way he did this was manage everything from setting up her Zoom coaching sessions to creating digital workbooks to ensure that even if everything is online, Mei’s clients still get to experience those interactive coaching sessions–just like in person. 

Because of Patrick’s help, Mei was able to run her business smoothly. She can now coach her clients from the comfort of her own home or her favorite coffee shop! Where it used to be that she had to fly out to meet clients face-to-face around Australia, she can now operate from her home city of Melbourne and service clients in Sydney, Brisbane, and anywhere else in the country or even the world!  It doesn’t matter where she is and what the current situation all over the world is like.

Conclusion

The world is rapidly evolving and if you can’t keep up with the pace, you will get left behind. The most practical way to set up the course of your business for success is by hiring a Virtual Assistant to do tasks that take up a lot of time to finish. This makes you and your team manage your time productively.

Entrepreneurs who outsource experience drastic growth and get more control of their life as a whole. This allows them to focus more on important work that can create opportunities for their business–opening doors for radical growth. It can also bring them more freedom of time to travel, spend time with their kids or partners, and gain more life experiences that help them live to the full. The sky is the limit when it comes to what you can do when you outsource.

If you’re excited to experience the benefits of outsourcing, book a free discovery call with us today and let’s hire your first Virtual Assistant!

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