Skip to main content

In today’s digital age, you should learn how to find the best real estate virtual assistant! 👀

More and more real estate agents are embracing the power of virtual assistants to streamline their operations and enhance productivity. And rightly so—a real estate VA can allow agents to focus on core business activities by taking huge loads of work off their shoulders.

However, finding the right virtual assistant who possesses the necessary skills and expertise can be difficult. 😅

In this article, you’ll learn:

  • What a real estate virtual assistant can do for you
  • Real estate VA skills you should be on the lookout for
  • Key factors to consider when searching for the best real estate VA

But if you want personal insights from our Outsourcing Specialist, you can book a free Discovery Call today! It’s the first step we take in getting to know your business goals, so we can fill in the gaps for you with our Virtual Assistant Services. 😉

Virtual assistant for real estate agents

Real estate agents are known for their need to multitask. From managing listings and coordinating property showings to gracefully handling administrative work, they have to do it all!

But real estate agents shouldn’t work this way.

Why? Switching between tasks actually makes you 40% less productive and lessens your IQ. And you’re more likely to make mistakes when hopping from one task to another!

Enter a real estate virtual assistant, your asset in this bustling business. 😎

An ideal real estate VA is a consummate professional who works remotely, providing you with invaluable administrative, marketing, and operational support.

By entrusting tasks to a skilled VA, real estate agents can save precious time, supercharge their efficiency, and wholeheartedly devote themselves to revenue-generating activities that truly ignite their passion.

What can a real estate virtual assistant do?

So what can a real estate virtual assistant do? 🤔

Watch the video below and learn directly from Outsourcing Angel Founder & CEO, Linh Podetti!

In a nutshell, here are some of the responsibilities real estate VAs can take off your plate:

#1 Listing Management

A virtual assistant can assist in managing property listings across multiple platforms, ensuring accurate and up-to-date information.

This means they can create engaging property descriptions, upload high-quality photos, and monitor listing performance.

Additionally, they can coordinate with photographers, videographers, and home stagers to showcase the properties you handle in the best possible light. 👌

#2 Transaction Coordination

From preparing contracts and other paperwork to liaising with clients, lenders, and other parties involved in the transaction, a real estate virtual assistant can handle the transaction coordination process on your behalf.

They can also assist with scheduling inspections, coordinating repairs, and ensuring all necessary documentation is completed accurately and on time. 💯

Of course, it goes without saying that you have to keep your data safe with VAs!

Data protection is now more important than ever, so remember to take the proper security measures and prevent sensitive information from being used inappropriately. 🔐

#3 Marketing and Lead Generation

A virtual assistant can support agents in implementing marketing strategies, too!

They can execute your plans and generate more leads by:

  • managing your business’ social media accounts
  • creating engaging content
  • responding to inquiries promptly, on multiple platforms
  • assisting with email campaigns or direct mail initiatives
  • they can also conduct market research to identify potential clients, and more!

Want a complete list of what VAs can do—aside from real estate support?

Here’s a list of 100 tasks you can outsource to your own virtual assistant. (It’s completely free, btw! 👍)

Real estate virtual assistant skills

So let’s say you’ve decided to hire a virtual assistant for your real estate needs.

You’ll need to get out there and look for the one with the skills that matches your requirements! 👀

Here are some key skills to look for, based on our 10 years of experience with VAs:

Administrative Skills

VAs who specialise in admin tasks are one of the most in high demand to ensure smooth day-to-day operations. Because admin tasks are an inescapable necessity in real estate, or in any business!

So any top-notch virtual assistant should possess excellent organisational, time management, and communication skills to carry out the admin tasks you require. 💪

Plus, they should be attentive to details, proficient in managing calendars, scheduling appointments, responding to emails, and handling other administrative tasks efficiently.

Real Estate Knowledge

A real estate virtual assistant who has a solid understanding of the industry can provide more specialised support.

And take note that familiarity with real estate terminology, property listing websites, and the overall buying and selling process can expedite tasks such as research, market analysis, and client communication. 🗣️

So be sure to ask real estate-related questions during your interview process! 💬

Tech Savviness

Given the digital nature of the real estate industry, a virtual assistant should naturally be tech-savvy at using various software and tools.

Proficiency in customer relationship management (CRM) systems, virtual meeting platforms, document management software, and social media management tools is a must.

More importantly, your VA’s ability to quickly adapt to new technologies and software ensures you keep up with the competition—instead of being left in the dust.

Especially with the rise of AI tools like ChatGPT! 🤖

Lead Generation Know-How

A good real estate virtual assistant will also become a driving force behind your lead generation efforts.

You should look for someone who knows the ins and outs of marketing funnels, effective conversion frameworks, and the like. That way, they can go over the material and be able to spot errors or points of improvement before launch! 🚀

And that’s on top of implementing your marketing strategies for you. 👍

Best real estate virtual assistant

To find the best real estate virtual assistant, you’ll have to sift through dozens of applicants.

And most probably, you already have your own hiring process, but things might get dicey when it comes to hiring VAs. The traditional hiring processes may not apply to them due to the nature of their work. 😥

That’s why we continuously fine-tune our 6-step VA hiring process. And we keep finding amazing VAs who exceed our clients’ expectations for over 10 years!


You have been a joy to work with! Your work ethic is outstanding and I am so happy that you enjoy working with me. I know it’s very fast pace at times and you are amazing at fast implementation, which is so important!

I like that you also sometimes give me some feedback which will help me grow as well.

I hope you will stay with me for years to come!

  • null
    Julia Mann
    CEO and Founder, Lash Tribe Pty Ltd

I have had my Technical Virtual Assistant, Sherwin, with Outsourcing Angel for about 9 months. My VA has been diligent, trustworthy, hardworking and honest. Outsourcing Angel goes above and beyond in terms of supporting my business and making sure the process goes well. They found someone very suitable for my business which is based in New Zealand. My VA was able to fit in with my work hours. A very professional company.

  • null
    Tarnya Burge
    Founder, Kitchen Table Web Design

OA is such a great asset to any business – both big and small. I would be completely lost without the help I receive each day from Anika and Alaila. Not only do they do wonders for the day-to-day running of my business, but they are such a valuable part of my team.
So happy with the service that OA provides, keep doing what you’re doing, it’s awesome! Thank you.

  • null
    Sarah Garner
    Founder, Digital Bloom

Want the same results for your real estate business? Then consider our following tips to find your ideal real estate VA:

Tip #1: Tap into Niche Networks

Expand your search beyond traditional platforms like Upwork!

Try to explore specialised communities and forums tailored to the real estate industry. These niche networks often harbour hidden talents and experts in the field who possess the specific knowledge and skills you require. 🧑‍💻

Tip #2: Seek Recommendations from Peers

Leverage the power of your professional network by reaching out to colleagues, mentors, or industry associations. If they’ve had experience with VAs, they’ll have valuable insights to give you. 💡

Personal recommendations carry weight and can lead you to top-tier candidates. So try asking for referrals from those who have previously collaborated with real estate virtual assistants.

Tip #3: Seek Industry-Specific Experience

Since real estate is such a specific industry, you should look for a VA with specialised experience in the real estate sector.

This ensures they possess a deep understanding of your industry’s intricacies, jargon, and unique challenges, allowing them to hit the ground running and contribute immediately.

On the other hand, you could also train a capable VA if they have no prior real estate experience—if you have the time and energy, that is! 😉

Tip #4: Consider a Trial Period

Consider a trial period to evaluate your potential VA’s performance and compatibility with your work style.

This allows you to gauge their efficiency and responsiveness before making a long-term commitment. You don’t want to dive in head-first and realise you and your candidate aren’t a good match later on!

Pro-Tip: You can look for agencies that offer guarantees—like our 100% Lifetime Guarantee!

Whether you’ve just hired your first VA or you’ve been with us for years, we’ll find you a VA replacement at zero additional cost if you’re not happy with your VA for any reason.

Plus, you’ll get 1 week of VA service for free to help you get settled with your new VA!

Tip #5: Strong References and Testimonials

Lastly, don’t hesitate to request references or testimonials from previous clients or employers. This will separate the good candidates from the great ones.

Hearing about previous clients’ experiences firsthand can also provide valuable insights into the VAt’s capabilities, work ethic, professionalism, and more.

Those are things you wouldn’t get in an interview!

A Real Estate Virtual Assistant Can Elevate Your Business

In the fast-paced world of real estate, a virtual assistant can be a game-changer if you’re looking to increase productivity and get more sales.

By carefully selecting a real estate VA with the right skills, knowledge, and expertise, you can leverage their full potential and get those listings sold before your competitors. 😆

So remember to thoroughly assess potential candidates and ensure they possess the necessary skills and attitude that works best for you!

Book a free Discovery Call today!

Did we help you learn more about real estate VAs?

Book a free Discovery Call with our Outsourcing Specialist today and we’ll help you recruit, onboard and manage a real estate VA that matches your business needs!

Arielle Calanas

Arielle is Outsourcing Angel’s resident copywriter. She has over 9 years of writing experience and graduated magna cum laude in Creative Writing from the University of the Philippines Mindanao in 2019. Currently, she crafts high-engagement content that reflects our brand voice, from client case studies to blog articles and more.