Streamline, scale and succeed with a virtual assistant

Virtual assistants thrive in environments that are organised, efficient, and well-structured. So if your business is poorly set up, it’ll only lead to frustration and disappointment for you and your VA.

Our Systemise & Scale Up program can set up your business with the right tools, processes, automations and a trained virtual assistant, so you’re properly equipped for success.

  • Save time

  • Simplify tasks

  • Delegate seamlessly

Are you stuck running your business 24/7?

Your burnout may be just around the corner if your business is struggling to keep up with demand. And you probably know deep down that it’s only a matter of time before your clients feel neglected.

  • Under resourced staff

  • Repetitive, manual tasks

  • No free time

  • Can’t delegate properly

Your business should run like a machine

If you’re open to the right technology, processes, and people, your business can run efficiently on its own, just like clockwork. This gives you more time to relax and strategise, so you can attract more clients, scale up and make a bigger impact!


Save time

The right digital tools integrated with one another can save hours of your time and energy, so you can strategise instead.


Simplify tasks

Custom automations can streamline your processes and free you and your team from repetitive, manual tasks (and human errors).


Delegate seamlessly

We’ll match you with a skilled VA and train them on your new systems and processes.

What can you get from the Systemise and Scale Up program?

These are things that our Systemise & Scale Up team can set up for your business, so you can have an environment primed for success.

Tools we use to automate your business

We’ve helped 500+ companies regain at least 20 hours per week.

Transforming businesses since 2015


I was able to duplicate myself.

It felt like [my virtual assistant] had already been with me for 2 or 3 weeks when she started on the first day because she had already been given all the background info on what I did, how I did, what they had changed, implemented.

Jenny Dinh
Co.Lab Space


I feel more capable.

I feel more capable because I know that the processes are in place. In turn, that capability helps me with confidence as I feel a bit more in control. The new processes just make my life a lot easier.

Phil East
Profit Improvers


This was invaluable.

It just saves [time] from start to finish and to be honest, even if I hadn’t got a VA would have been valuable in itself. Just the fact that someone is looking at your systems who knows what they’re doing and saying ‘I can make that better.’

Tom Etherington
Connect Content

Getting started is easy

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    Discovery Call

    Book a Discovery Call with us today so we can analyse your current business set-up, and see how we can help.

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    Systemise & Scale Up

    We’ll create a personalised Systemise & Scale Up roadmap so you can have the technology and type of VA that fit your specific needs.

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    Enjoy freedom

    We’ll train your VA on all your new systems and processes so you can enjoy your freedom!

Packages designed for you


  • From 20 hours per week of virtual assistance (Part-time or full-time VA)
  • VA onboarding & management (e.g VA coaching, skills workshops, training)
  • VA support & benefits (e.g salary bonuses, monthly meet-ups, health insurance)
  • Free replacement & recruitment cover If for any reason your VA isn’t the right fit, we’ll find you another VA for free and cover an additional week of free service.
  • Round-the-clock email & chat support Your dedicated Virtual Office Manager and our Aussie Support Team are available to assist you at any time during your service.



  • Everything in STARTER, plus:
  • Personalised plan from our Dedicated Systemisation Team
  • Custom automations based on our System Audit Session Our team will work with you to map your end-to-end client journey, business model and goals/challenges to identify suitable automations.
  • Updated systems and processes implementation Our team will create and help you implement a management plan to train your current staff on all your new systems and processes.
  • VA training on updated systems & processes
  • Special credit towards your VA service Once we’ve helped you Systemise & Scale Up, you’ll receive credit towards hiring a VA to provide ongoing assistance.


  • Everything in STARTER and PREMIUM, plus:
  • Monthly review sessions with dedicated Virtual COO for up to 12 months
  • Monthly Team Coaching & Accountability Support for up to 12 months
  • Quarterly Business Strategy Review with dedicated Virtual COO for up to 12 months
  • Bi-annual process of streamlining reviews to increase productivity and efficiency within your team

You’ll get final approval every step of the way.

We understand changes in your business can be difficult. So we guarantee constant, open communication and free VA replacements whenever you need it.

Scaling your business is our priority.

Running a business, no matter its size, is never easy. We understand that you also have people to take care of, just like us.

When we decided to scale up ourselves, there was a lot of trial and error involved. Some VAs we hired weren’t the right fit, some automations took more time to implement than others.

But eventually, we found a solution that works for our remote team. And we want the same for you.

That’s why we created the Systemise and Scale Up program.

With our help in finding the right technology, processes and people, you can take the guesswork off your plate, and start strong in your scaling up journey.

Frequently Asked Questions

Can’t find the answer you’re looking for? Feel free to contact us and we’ll be in touch with you within 1 business day!

What is the Systemise & Scale Up program?

The Systemise & Scale Up program is designed to streamline, organise, and scale businesses. This is done by implementing the right tools, processes, and intelligent automation for your business.

Plus, it provides virtual assistant training and specialised onboarding for your chosen VA (if you need one) based on your new systems.

It aims to set up businesses for success and help them operate more efficiently.

How can the program benefit my business?

The Systemise & Scale Up program can help you save at least 20 hours per week and scale your business operations.

This is possible by integrating advanced digital tools, simplifying tasks through business automation, and delegating seamlessly by matching you with a skilled virtual assistant.

We’ll train your chosen VA in your new systems and processes. This ensures they’re equipped to support your business operations right from Day 1.

What outcomes can I expect from the Systemise and Scale Up program?

We’ve helped over 500 companies regain at least 20 hours per week since 2015.

Our clients have experienced better work-life balance, increased efficiency, time savings, and improved capacity through the streamlined systems and processes we’ve implemented.

For more information about what this program can do for you, kindly check out our Client Sase Studies here.

Is this program suitable for any business size?

Yes, the Systemise & Scale Up program is designed to benefit businesses of all sizes, from solopreneurs to larger teams.

Our goal is to provide tailored, scalable solutions to streamline operations and facilitate the growth of each client’s business operations.

How does the Systemise & Scale Up program work?

Getting started is easy.

First, book a free Discovery Call so you can tell us all about your business goals, challenges, and any business operations you’d like to outsource to lessen your headache.

Then, our business systems analyst team will do a Deep Dive. They’ll analyse your current business setup, which includes your digital systems, workflows, cross-department processes, and more.

This will help us create your personalised Systemise and Scale Up roadmap, so you can have the technology and type of Virtual Assistant that fit your specific needs.

We’ll take care of hiring, training, and onboarding your chosen VA from a pool of shortlisted candidates. This ensures they are well-prepared to support your operations from Day 1.

Then you can enjoy your business freedom!

What kind of business automation can you implement for my team?

Our team can implement automation for your social media, email marketing, project management, and more, to facilitate your business process improvement.

If you have a specific automation request, simply book a free Discovery Call with us and we’ll help you as best as we can!

How long does it take to see results from the program?

The timeline for results varies, depending on the changes agreed upon. Implementing simple automations will take only days, while revamping more complex processes may take up to 3 months or more.

We understand changes in your business can be difficult. So we guarantee constant, open communication and progress updates every step of the way.

We also have a Lifetime Happiness Guarantee for you and all our clients:

If for any reason, you’re not happy with your Virtual Assistant, we’ll find you a replacement at zero additional cost. Plus, you’ll get 1 week of VA service for free! This is to help you get settled with your new VA.

The best part? You’re covered for a lifetime. We extend this Client Happiness Guarantee to all of our clients no matter what stage you’re in – whether you’ve just hired your first VA or you’ve been with us for years.

What industries have benefited from the Systemise & Scale Up program?

The program has successfully worked with businesses across various industries, including but not limited to:

  • food manufacturing companies
  • marketing agencies
  • consultancy services
  • gym ownerships
  • solopreneurs, and more.

For more information about our projects with previous clients, kindly click here to view our Client Case Studies.

Can I customise the program to meet my specific business needs?

Absolutely! The Systemise & Scale Up program is designed to be flexible. Our team will help you customise a strategy to address your business’s unique requirements and challenges.

We’ll use custom tools, platforms, and intelligent process automation so you can have a business set up for success.

Our team will also train your chosen virtual assistant on all your new systems and processes, so they can hit the ground running once they start working with you.

Can I switch between packages?

Yes, you can!

Feel free to discuss any changes in your business needs with our Systemise and Scale Up team. We’ll adjust your package so it suits your evolving requirements better.

What support is provided during the Systemise & Scale Up program?

We offer a Lifetime Client Happiness Guarantee which means you get free Virtual Assistant replacements whenever you need them, for any reason. Plus, we’ll give you 1 week of VA service completely free of charge so that you can adjust to your new VA.

Your chosen Virtual Assistant will also receive:

  • bonuses
  • medical benefits
  • charity opportunities
  • a dedicated Virtual Office Manager (VOM) for each VA
  • and professional growth development from our team.

They’ll also be part of a network of 80+ VAs they can consult with.

For a complete overview of how we can support and empower your VA, kindly watch this video.

Changes in your business can be difficult, so we also guarantee constant, open communication throughout the program. Your approval every step of the way is one of our priorities.

After implementation, optional ongoing support also includes regular check-ins, system maintenance and reviews, and additional business improvement sessions from our Managing Director to ensure your continued success.

What type of virtual assistant training is provided in the program?

Once changes in your business operations are underway, select virtual assistants will be pre-screened and shortlisted by our Recruitment Team.

After you interview the chosen candidates, we’ll onboard and train your chosen VA on your business’s new systems and processes.

This ensures they’re well-prepared to support your operations, and your VA can hit the ground running once they start their contract with you.

For more details on how we hire virtual assistant candidates, kindly view our How We Hire page.

What kind of virtual assistant jobs can your candidates take off my plate?

Virtual assistants can handle pretty much any task that you or your team would otherwise handle. This includes everything from managing your social media schedule, customer support tickets and day-to-day administration.

For a complete list of virtual assistant jobs and tasks you can outsource to our candidates, kindly view our Complete VA Tasks page.

Who will be in charge of my personalised scaling plan?

Our Systemise & Scale Up team is led by Managing Director Richard Phu. He has 15 years of experience coaching hundreds of business owners in designing scalable businesses with automation, systematisation, and virtual assistants.

Richard joined Outsourcing Angel and transformed our team in less than a year, allowing CEO & Founder Linh Podetti to finally be free from day-to-day operations while continuing a double-digit growth year after year.

For more information about our team, please visit our About Us page.

How can I start with the program?

You can start by booking a FREE Discovery Call so our outsourcing specialists can contact you.

Once you’ve shared your business goals, challenges, and processes with our team, we’ll start to do the heavy lifting for you!

Why was the Systemise and Scale Up program created?

Outsourcing Angel started as a virtual assistant outsourcing company, and we’ve successfully matched hundreds of clients around the world with skilled virtual assistants from the Philippines.

One recurring feedback we received from our clients was that they had trouble delegating to their VAs, even with all the support and perks from our team such as:

  • VA performance monitoring for the first 6 months
  • A dedicated Virtual Office Manager (VOM) for each VA
  • Bonuses, health cards, and other development opportunities for their VA

After analysis of our CEO & Founder Linh Podetti and Managing Director Richard Phu, we came up with the Systemise and Scale Up service.

It aims to help businesses find the right processes, tools, and technology so they can delegate more seamlessly to their virtual support. This eliminates the guesswork from our clients’ scaling-up journey.

Don’t wait until you hit your business ceiling

Smash through your business ceiling before you get completely overwhelmed. Book a Discovery Call now and let’s make it easier to run your business!