Managing administrative tasks can feel like you’re trying to herd cats 🐱—lots of them. But don’t worry! Outsourcing these 13 VA tasks to your remote administrative assistant can help you focus on higher-level tasks instead.
Before we dive into the specific tasks they can tackle for you, let’s first talk about how we find these virtual assistants and the perks that come when they’re part of our team.
Hiring reliable Virtual Assistants as admin
Finding a VA shouldn’t just be about checking off skills on a list. For us, it’s about discovering skilled individuals who share your specific vision and values.
👉 Related: How we cherry-pick our Virtual Assistants
We meticulously select VAs through a rigorous process that looks at both their abilities and their zest for making your life—and particular business—easier.
Not to mention, we ensure they’re treated like gold and provide them with:
- competitive, above-average pay
- bonuses and healthcare cards
- flexible hours
- free tools and resources from our admin team
- a Virtual Assistant network they can consult with
- charity and volunteer opportunities
- …and more!
This makes our VAs stick around for the long haul and reduces costs for your business.
It’s a win-win: happy VAs, happy you 😉
Now let’s dive into the multitude of tasks they can take off your hands.
👉 Related: What can Virtual Assistants do? (The Ultimate List)
13 tasks for virtual assistant: Remote Administrative Assistant
From inbox management that doesn’t make you want to pull your hair out, to travel arrangements that feel like a breeze, the right virtual assistant can help you save time and upgrade your work life 👌
Let’s get into the specifics of what they can do for your day-to-day operations:
1. Email Management
- Filtering and Organising Emails: Your VA can sift through your inbox, and tag and organise emails into specific folders, ensuring you only focus on what’s important 🧑💻
- Routine Responses and Forwarding: They can handle standard queries on your behalf and ensure that critical emails are promptly forwarded to you, streamlining your communication flow.
2. Calendar Management
- Scheduling: From planning meetings and appointments to setting up events, a remote administrative assistant can ensure your calendar is impeccably organised. All you need to do is show up! 💯
- Invites and Reminders: They can send out calendar invites to participants and set up reminders, so no appointment or meeting is missed.
👉 Related: How to hire an appointment setter virtual assistant
3. Data Entry and Database System Management
- Entering Data with Precision: Impeccably inputting data into spreadsheets, databases, or CRM operating systems ensures accuracy and efficiency in your business.
- Keeping Records Fresh: Regularly updating records and databases helps maintain the integrity and currency of crucial data—especially when it concerns your clients.
💡 Pro tip: You can automate manual tasks such as data entry, database system management and more, so you and your admin VA can focus on higher-level tasks!
4. Travel Arrangements
- Booking Made Easy: A remote administrative assistant can also seamlessly handle all your travel bookings with remote access, from flights to hotels, meal reservations, transportation, and more.
- Itinerary Creation: You can task them with crafting detailed travel itineraries, so you have all the information you need at your fingertips.
5. File Organisation
- Digital Declutter: Admin VA can manage and declutter your digital ecosystem, ensuring everything is neatly organised and easily accessible for you in real time.
- Maintaining Structure: With Standard Operating Procedures (SOPs), they can establish a cohesive file structure system, making document retrieval a breeze for you 😌
👉 Related: How to set up your digital space for VAs
6. Online Research and Data Analysis
- Market Research: Conducting deep-dive analyses into market dynamics, competitor strategies, and industry trends requires your time and effort.
Outsourcing these to a skilled admin frees you up so you can focus on other areas of your business that need attention.
Outsourcing Angel Web & UX designer Nadine frequently conducts research tasks on behalf of CEO & Founder Linh Podetti.
- Data Analysis: Using the installed software from Customer Relationship Management (CRM) platforms and other installed software helps remote admin analyse data findings with remote access.
- Compiling and Presenting: A remote admin assistant can also synthesise research findings into actionable insights, prepared as reports or presentations.
7. Invoicing and Billing
- Invoices: Remote admin can easily craft and dispatch invoices, making sure your billing cycle runs like clockwork.
- Payment Tracking: Keeping track of payments and following up on overdue accounts is crucial, and VAs can help ensure your finances are in order.💡 Pro tip: Learn how to keep your data safe with VAs
8. Social Media Management
- Content Crafting: Admin staff can also assist in creating engaging and relevant social media posts, and maintaining a consistent posting schedule.
- Engagement: They can also actively respond to comments and messages on your social media platforms and website, fostering a vibrant community around your brand.
9. Customer Support
- Inquiry Handling: Provide stellar support by handling customer inquiries efficiently with your VA, leaving your leads and customers happy and satisfied.
- Complaint System Management: While you’re managing your business, VA admin can take charge of customer complaints on your behalf, ensuring they are addressed properly and escalated to the relevant departments when necessary.
👉 Related: How a Customer Support VA can make your life easier
10. Event Planning and Coordination
- Event Assistance: Having a VA assist in the planning and execution of events and webinars, from ideation and execution to problem-solving, can help make your projects a success.
- Logistics: You can also task remote administrative assistants to manage all logistical aspects, ensuring the event runs smoothly from start to finish.
11. Online Shopping and Order Processing
- Shopping Assistance: Want to shop online but need to save time? Just tell your remote administrative assistant to select which products, place orders, and ensure transactions are completed 👌
- Shipments and Returns: VAs can easily track orders to ensure real time delivery and manage any needed returns or exchanges.
👉 Related: What an eCommerce Virtual Assistant can do for your business
12. Email Marketing and Newsletters
- Newsletter Design: Designing compelling email newsletters that captivate your audience can be outsourced to an admin specialising in email marketing.
- Email List Management: They can also manage your subscriber list, segment, and track the performance of your campaigns.
13. Personal Assistant Tasks
- Personal Commitments: You can also ask an admin VA to oversee your personal appointments and tasks, ensuring your personal life is as organised as your professional one 💪
- Personal Tasks: VAs can add more hours to your day by helping with personal errands, such as gift shopping or personal appointment bookings.
The right remote admin assistant makes all the difference
The support of the right remote admin assistant reduces costs and can transform not just your workload but also your business’s future. But aside from a VA, your strategy should also involve finding the right tools, technology, and processes for problem solving that work best for your business and your team 👌🧑💻
So the pressing question isn’t whether to hire a VA, but how soon you can welcome them aboard your team—and how to improve your systems and processes! 🌈🚀
